Wednesday, February 13, 2008

Enspire Volunteer Tasks

I wanted to post a tentative volunteer schedule. Volunteers will be coming in and out at different hours during Enspire, so hopefully this will help answer some questions regarding what volunteers might be doing at specific times.

  • 8 am – 9 am: Breakfast, volunteer check-in, transporting water bottles, Enspire shirts (for both volunteers and students), goodie bags (for students), volunteer packages, and other needed items from EBU1 to Price Center Ballrooms
  • 9 am – Set-up table stations for students to check-in: name tags and pens, water bottles, and t-shirts
  • 9:30-9:45 am – Welcome students. Guide students from Rupertus Way (where busses will drop off the students) to Price Center Ballrooms
  • 9:30-10 am – Students will sign in at the stations: each student will receive a water bottle, t-shirt, and name tag. Will need volunteers to cover stations and hand out these items to students.
  • 9:55 am – Students will be in groups of 10 and will meet with their prospective Campus/Lab Tours Leader (leaders will be assigned in advance). We have about 38 groups – each leader will be holding a large number so students can find their leader
  • 10-11:25 am – All groups will go through one campus tour, engineering lab tour, and Engineering Courtyard (to see engineering student organization stations, industry sponsors, and a robot from SPAWAR!). Each group will be assigned specific locations for about 20 minutes per location.
  • 10-10:30 am – Prepare design competition materials for each group (about 76 groups total) in PC ballroom
  • 10:45 am – Lunch delivered behind PC Ballrooms à will need volunteers to help transport them to PC ballrooms.
  • 11 am – Have lunches and drinks ready for both volunteers and students
  • 11:25 am – Campus/Lab Tours Leader should start guiding their groups back to Price Center Ballrooms
  • 11:30 am – Welcome back students along with judges and industry. Students will be split into groups of five and will meet up with their competition mentors
  • 11:30– 11:50 am – Hand out lunches to all. Have competition mentors eat lunch with their students and explain the objective and rules for the design competition. Students can start building as soon as they’re ready (TBA)
  • 11:50 am-12:30 pm – Students building and testing their design
  • 12:30-12:45 pm – Judging and tallying up points
  • 12:45-1 pm – Announce winner and distribution of prizes. Closing remarks
  • 1 pm – Hand each student a goodie bag as they walk out of PC Ballrooms. Guide students back to busses (from PC Ballrooms to Rupertus Way).
  • 1 pm -? – Clean-up and transport back all materials from PC ballrooms to EBU1

**NOTE: There will be a volunteer check-in station present at all times in PC Ballrooms

If you signed up to volunteer for Enspire but did not get an email from me containing the above information, please let me know!

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